SECTION 1: ASSIGNMENT SCHEDULER FEATURE - OVERVIEW

Who Should Use This Guide

This guide is for - Learning Management System (LMS) Client Super administrators (CSA) and Administrators to enable them to utilize and train others in the use of the Assignment Scheduler Functionality.

What is the Assignment Scheduler?

In the Learnsoft LMS, the Assignment Scheduler is a powerful feature and service that enables courses to be automatically assigned to individual or groups of users with a specified deadline based on Administrator defined criteria. These assignments can be one time or as recurring events.

Examples of assignments include:

• An Assignment can be scheduled to run daily that searches for new employees and then assigns a mandatory company or safety orientation class to all such new employees.
• An Assignment can run annually that ensures all employees take a compliance course each year.
• An Assignment can run one time that ensures all persons with a specific job position in all locations or specific locations of an organization are enrolled in a training course due within a defined timeframe.

The Assignment Scheduler combines an advanced feature that allows CSAs to schedule (create, modify and delete) assignments for individual or a group of students that fall within an Admin defined Scope (meet specific criteria that make them eligible for the assignment) with an external service that runs daily (usually nightly) to execute these assignments based on a defined deadline.

NOTE: Before assignments can be scheduled, you must ensure that the Assignment Scheduler Service has been activated and scheduled. This can only be completed by the Learnsoft Technical Team. Please contact your assigned Project Manager to enable the activation and scheduling of this service1.

1 Because this is an advanced feature, the Assignment Scheduler Service is not always activated as part of the initial implementation of the LMS system, but is often activated and scheduled after the CSA and administrators become more familiar with the basic elements system.

Three Elements Required for Execution of Assignments==

An assignment requires three elements to be successfully executed by the assignment scheduler. Below are brief descriptions of the required elements. For further details see, both the How To Guide (Section 2) and the Advanced Concepts Guide (Section 3).

• Scope – This determines which users or group of users will receive an assignment.
• Deadline – This determines both when the assignment is due and when the users will receive the assignment.
• Learning object – This is usually the course(s) that are assigned (Options allow for selection of certifications or goals instead of courses)

Course Overview

The purpose of this manual is to guide administrator(s) on how to effectively create and schedule Assignments using the Assignment Scheduler service and functionality of the LMS system.

Once the Assignment Scheduler Service has been activated and scheduled, the CSA can create assignments by using the Assignment Scheduler Feature, which is accessible through the Advanced View > Learning Objects > Assignments drop down menu.

This course will cover the basic steps to creating an assignment including:

• Accessing the Assignment Schedule Feature
• Creating new assignments
• Filling in the Assignment Info Section
• Filling in the Assignment Timing Section
• Filling in the Selectors Section
• Filling in the Available / Excluded users Section
• Selecting, Editing and Deleting assignments
• The course will also provide details about some Advanced Concepts of the Assignment Scheduler