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EVALUATION - QUICK START GUIDE

See the updated Evaluations related articles in the Learnsoft Knowledge Base

EVALUATION FEATURE - QUICK START GUIDE

Create an Evaluation

How to Access the Evaluation Feature

Each specific Evaluation is created using the Advanced View > Learning Object dropdown menu.

  1. Click on the Learning Objects Dropdown Box
  2. Click Evaluation

This will bring up the Evaluation List screen which displays Evaluations that have previously been added to the system.

How to Add a New Evaluation

To add a New Evaluation

  1. Click on the New Evaluation button near the top right portion of the screen.
  2. This will launch the Evaluation Details screen.
  3. Complete the Required fields Entity Type and Evaluation name.
  4. Enter the optional field info desired.
    1. The level of detailed entry will vary based on your organizational needs and the specific fields (attributes) shown may vary depending on the Evaluation Entity Type selected.
  5. When complete, click Save

The Evaluation has now been created and the system will display the completed Evaluation Details page (You can see the Evaluation Name in the upper left hand corner) in read / only mode. The Evaluation will also be available in the Evaluation List (previously shown). Repeat the above process as necessary for all Evaluations required.

If editing is desired, click on the Edit button in the group of buttons in the upper right corner.

Screenshot 05

Section 2.2: How to Adding Questions to an Evaluation

Upon creation of an evaluation (or when selecting an evaluation from the Evaluation List), a new section will appear just above the Template text box. This section - Available Evaluation Question - will allow the designer to add specific questions to the evaluation. To do so:

  1. Click the New Question Button on the right side of the Available Evaluation Question section (about ½ down the Evaluation Details page).

This will bring up the Evaluation Question / Question Details popup page.

Explanation of Question Detail Fields:

  1. Enter the required information: Question and Entity Type
  2. Enter any desired optional information.
  3. Click the Save button located near the top right of the screen.

The Question has now been created and the system will display the completed Evaluation Details page (You can see the Evaluation Name in the upper left hand corner) in read / only mode and the question will appear in the Available Evaluation Question Section.

If you wish to edit the question, click on the pencil icon on the right side of the question. If you wish to Delete the Question, click on the red X icon on the left side of the question. To add another question, click on the New Question button and follow the steps outlined above (Note: You may also use the Save and New button, when enabled, to save a question and directly set up a new question).

Repeat the above process until all questions associated with this evaluation have been entered and saved.

After saving, you may click the Preview button to see a preview of the Evaluation.

Adding an Evaluation to a Course

How to Select an Evaluation in the Learning Object (Course) Details Page

Whether adding a new course or editing an existing course:

  1. Access the Learning Object (Courses) Details page of the specific course to which you wish to add an evaluation.

Screenshot 09

  1. Navigate to the Evaluation option and associated dropdown box on the left side of the page about ½ way down
  2. Select the evaluation to associate with this course from the Evaluation dropdown box.

  1. When complete with all entries or edits, make sure to save the course entries / updates by clicking the Save button.

(Optional) How to Make an Evaluation Mandatory in a Class Instance

By default, completion of evaluations is optional. To make an evaluation mandatory (user will not receive credit for the course until the evaluation is (and other requirements are) complete):

  1. Create or edit a specific course instance for which you wish to make the associated evaluation mandatory (Navigate to the Learning Object Instance Details page).

  1. Click the checkbox to the right of the Force Evaluation text in the right hand group of course instance attributes.

  1. When complete with all entries or edits, make sure to save the instance entries / updates by clicking the Save (or Save and Exit) button.

(Optional) How to Set Evaluation Start Days

By default, completion of evaluations is optional. To make an evaluation mandatory (user will not receive credit for the course until the evaluation is (and other requirements are) complete):

  1. Navigate to the desired course instance by following step 1 of the prior section.
  2. Enter the number of days in the Evaluation Start Days Text box (Below the Force Evaluations textbox)

  1. When complete with all entries or edits, make sure to save the instance entries / updates by clicking the Save (or Save and Exit) button.

Section 2.5: Accessing and Completing Evaluations

When an Evaluation is associated with a report, it will show as an icon (paper & pencil) and link (Evaluation) to the right of the course name in the listing of courses in the (Simple View) My Courses Tab.

To access and complete the evaluation,

  1. Click on the Evaluation icon / link.

  1. This will launch the evaluation form in a separate window.

  1. Complete the evaluation.
    1. Follow directions as to whether to select a single or multiple ratings and whether comments are required or optional.
  2. When finished click the Save button.
    1. If required information is missing, a popup message may prompt you to enter such information prior to being able to save successfully.

: Viewing Evaluation Reports

There are a number of Standard Reports that are associated with classroom / instructor and performance evaluations. For details on how to access, view, print and export reports, please see the separate Reports – How to Guide.