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ROMS - QUICK START GUIDE

See the updated ROMS/Competencies articles in the Learnsoft Knowledge Base

ROMS – QUICK START GUIDE

ADD A SKILL / COMPETENCY TO THE LMS SYSTEM

ROMS are associated with skills / competencies. To Add a Skill / competency to the LMS system, follow these steps :

  1. Click on the User Management dropdown box.
  2. Click Skill. This will bring up the Skill List screen which displays Skills that have previously been added to the system.
  3. To add a New Skil,l Click on the New Skill button near the top right portion of the screen.
  4. This will launch the New Skill Details screen. The level of detailed entry will vary based on your
  5. Enter a description of the skill in the description field (This can also be understood as the competency which will be tested.
  6. Click the Save button located near the top right of the screen.
  7. The Skill has now been created and will be available in the Skill List. Repeat this step as necessary for all Skills to which ROMS will be associated

ENABLE ROMS AT THE COURSE LEVEL

When creating or editing this information for a course in which you wish to allow ROMS:

  1. Check the Allow ROMS checkbox.
  2. Ensure that you click the Save button when finished adding all elements desired

Add a Checklist of Objectives to a Course

To associate a new Objective with this course, click on the New Objectives button. This will launch the Learning Object Objectives details screen, which will allow you to both associate an already created skill / competency and enter additional objective information.

  1. Select the specific Learning Object Course to which you wish to associate an ROMS and open the (Course) Learning Object Details Page.
    1. Note: Do NOT select “Edit” Mode (Do not click on the EDIT button which allows you to edit Course details, but makes ROMS info read only.
  2. Scroll down to the Available Objectives section (in the lower portion of the page).
  3. Click on the New Objectives button on the right side of the Available Objectives section.
  4. This will bring up the Learning Object Objectives Details page in a separate (pop-up) browser window. It is here where you specify attributes for this specific ROMS / Course association.
  5. Enter the required information and any desired optional attribute information.
  6. Click the Save button located near the top right of the screen to save the attribute association between this particular Course and Objective.

Access & Use the Objectives Checklist

After enrolling in a course with associated objectives, both the user and authorizer (for example, a Proctor), need to access the Objectives Checklist to both demonstrate competency (User) and approve or note as completed, as required (Authorizer / Proctor).

  1. When viewing their courses in the My courses view, the user will see a red arrow/ bullseye icon with the word Checklist written just below the image.
  2. To Access the Checklist of Objectives, click on the Checklist icon. o Access the Checklist of Objectives, click on the Checklist icon.
  3. This will launch a separate pop-up ROMS window with a line by line listing of each Available Objective for the selected Course (Course Name) and Student (Student Name).
    1. The attributes ID, Competency, Objective, Due Date, Approved, Complete, Launch and Edit (pencil icon) will also show if available.
    2. The “Delete” icon will not be available to the user
  4. To view and comment on a specific Objective/ Competency, click on the edit (pencil) icon for the corresponding row.
  5. This will launch a separate pop-Learning Object Objectives detail page where the user can review more detailed information and add comments.
    1. The user is only able to edit / add comments to the Objectives, Student Comments and Metrics text boxes. They are not able to adjust any other section nor able to mark their status as Approved or Complete.
    2. To Save their Edits, click the Save button on the upper right hand corner. To Cancel; click Cancel. Either will return the user to the prior screen.

How Access & Use the Objectives Checklist- Approver / Proctor

This manual assumes those given the ability to approve competencies / skills, such as proctors are already familiar with accessing, enrolling and updating student / course info

  1. When accessing the Advanced View >Student > Enrollment feature (and, if desired to narrow down choices, using selectors, such as View Group and Course Name) and viewing users who have associated ROMS Objectives, the Approver / Proctor will see a link named Checklist in the Actions Column.
  2. Access the Checklist of Objectives, click on the Checklist link
  3. This will launch a separate pop-up ROMS window with a line by line listing of each Available Objective for the selected Course (Course Name) and Student (Student Name).
    1. The attributes ID, Competency, Objective, Due Date, Approved, Complete, Launch and Edit (pencil icon) will also show if available.
    2. The “Delete” (Red X) icon will be available to the authorizer / proctor (but not the student)
  4. To view and comment on a specific Objective/ Competency, click on the edit (pencil) icon for the corresponding row
  5. This will launch a separate pop-Learning Object Objectives detail page where the authorizer / proctor can review more detailed information, add comments, approve and mark as completed
    1. The authorizer / proctor is able to edit / add comments to the Objectives, Manager Comments and Metrics text boxes. They are can set a due date and are able to mark the status as Approved or Complete.
    2. To Save their Edits, click the Save button on the upper right hand corner. To Cancel; click Cancel. Either will return the user to the prior screen.
  6. Upon Saving the Prior screen will be updated with the new information
  7. Upon Saving the Prior screen will be updated with the new information