Accreditations - Admin Guide
Accreditation - Overview
Who Should Use This Guide
This guide is for - Learning Management System (LMS) Client Super administrators and Administrators to enable them to utilize and train others in the use of the Accreditation Functionality as both creators and users.What is the function of the Accreditation feature?
In the Learnsoft LMS, Accreditations are a feature that allows a single course to provide different attributes to different users groups.For example, a single compliance course can be offered to all new employees, but the number of credit hours, associated tests, passing grades, requirements for evaluations, etc., can be different for Physicians, Nurses, Administrators, etc., based upon the specific Accreditation options offered and selected.
Basic steps of the Accreditation Process
There are four basic steps to the Accreditation Process: 1) Add a Vendor; 2) Create an Accreditation; 3) Add an Accreditation to a Course; 4) Select an Accreditation.
The first three steps are performed by those with sufficient rights to perform these actions; the fourth step is performed by the user.
Add a Vendor Accreditations are associated with vendors. These can be external, for example a governing body, such as the AMA (American Medical Association) or internal, for example, a specific Client, hospital, division, etc. Vendors are added in the Advanced View > User Management Drop Down menu (& selecting “Vendors” from the “Organization” section).
Note, if desired vendors have previously been created, this step can be skipped.
Create an Accreditation Each specific Accreditation is created using the Advanced View > Learning Object Drop Down menu (and selecting “Accreditations”). Each Accreditation will require a name and an association with a previously created vendor. Optional information can store descriptions (“comments”) and an Accreditation Logo. Note, if Accreditations have previously been created, this step can be skipped.
Add an Accreditation to a Course After creating a course, when viewing Course Details, there is a section ‘Available Learning Object Accreditations”. If there are Accreditations associated with this course, they will be visible and editable in this section. To associate a new Accreditation with this course, click on the New Learning Object Accreditation button. This will launch the New Learning Object Accreditation Details screen, which will allow you to associate an already created Accreditation and enter, edit and save specific detailed attributes associated with this specific course / accreditation combination (e.g. credit hours, test, evaluation, passing grade, etc.).
Select an Accreditation When enrolling in a course, the user will be able to see the Accreditation drop-down box below the Course Name in their Course List (“My Courses”). The user simply uses the drop-down to select the specific Accreditation that will apply to them and confirms via a pop-up confirmation. Once confirmed all predefined attributes for the specific selected Accreditation section will be applied.
Objectives
Upon completion, you will be able to:
- Add a Vendor
- Create an Accreditation
- Associate an Accreditation to a Course
- Select an Accreditation from the Course List
Accreditation - How to Guide:
Add a Vendor
Accreditations are associated with vendors. These can be external, for example a governing body, such as the AMA (American Medical Association) or internal, for example, a specific Client, hospital, division, etc. Vendors are added in the Advanced View > User Management Drop Down menu (& selecting “Vendors” from the “Organization” section).To Add a Vendor to the LMS system, follow these steps (Note, if vendors have previously been created, this step can be skipped):
How to add a vendor to the LMS system
- 1. Click on the User Management Dropdown Box
- 2. Click Vendors.
This will bring up the Vendor List screen which displays Vendors that have previously been added to the system.
To add a New Vendor
- 1. Click on the New Vendor button near the top right portion of the screen.
This will launch the New Vendor Details screen. The level of detailed entry will vary based on your organizational needs. (See Explanation of fields on the next page for next steps.)
Explanation of Fields: New Vendor Details
- Vendor* The name of the vendor.
- Address* The vendor street address.
- City The vendor city.
- State The vendor state (Selected from a drop down list)
- Zip The vendor zip code.
- Country The vendor country (Selected from a drop down list)
- Email An email address for the vendor.
- Phone A telephone number for the vendor.
- Fax A fax number for the vendor.
- URL A URL address for the vendor.
- Hidden Check (select) if the vendor information is to be hidden.
- Description A description of the vendor.
- Vendor Logo If desired, a logo can be associated with the vendor. Select the browse button to locate a picture format file (e.g. .jpg) from your internal directory system.
- Required Fields
- 1. Enter the required information.
- 2. Enter any desired optional information.
- 3. Click the Save button located near the top right of the screen.
The vendor has now been created and will be available in the Vendor list. Repeat this step as necessary for all vendors to which Accreditation will be associated.
Create an Accreditation
Each specific Accreditation is created using the Advanced View > Learning Object Drop Down menu (and selecting “Accreditations”). Each Accreditation will require a name and an association with a previously created vendor. Optional information can store descriptions (“comments”) and an Accreditation Logo.To Create an Accreditation in the LMS system, follow these steps (Note, if desired Accreditations have previously been created, this step can be skipped):
How to create an Accreditation in the LMS system
- 1. Click on the Learning Objects Dropdown Box
- 2. Click Accreditations
This will bring up the Accreditation List screen which displays Accreditations that have previously been added to the system.
