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Search Courses - Admin Guide

Search Course

The LMS system provides a detailed search function which allows the user to find specific sessions in the database.

The SEARCH option is the third way that a user can find a course.

Procedure

Step       Action       Explanation

  • 1       Click the SEARCH tab A search screen with available search parameters displayed in icon format is presented to the user

  • 2       Select one or multiple parameters as the search criteria       The system will search the available course database and return the courses that meet the search criteria

Explanation of Fields

  • Course Type       Any / Classroom / On-line / Event. Select the required radio button
  • Search Text       Search by whole or partial words – search looks into the course name, course description and course outline for a match of the search criteria
  • Instructor       Search by whole or part of the name
  • Any Date       Or if the DATE RANGE’ radio button is selected, then the user must enter a date range in the two fields below
  • Start Date       Click to display mini calendar from which date can be selected
  • End Date       Click to display mini calendar from which date can be selected
  • Facility       Select from the drop down list
  • Training Vendor       Select from the drop down list
  • Room       Select from the drop down list
  • Topic       Select from the drop down list
  • CE Hours       Select from the drop down list – useful if one requires a certain number of hours to satisfy your CE requirements, one can search for all courses that offer this number of CE hours
  • Accreditation       Select from the drop down list
  • Job Position       Select from the drop down list. If courses have been tagged with a job position, this parameter allows users to search for courses that have been specifically marked as being applicable for this job position

  • 3       Next, click on the SEARCH button at the top right side of the screen –

To clear the search screen entries press the ‘CLEAR’ button.

A Learning Object List of courses that meet the selection criteria will be displayed.

Courses are designated as Instructor-led or Web based in the TYPE field by ICON type –

  • 4       Click on the required class date to select it       ILT classes will typically have multiple VIEWS (instances) in the Class Count column, whereas web based courses will only have one.
  • 5       Click on the VIEW( ) icon to display the details       Clicking on the VIEW link will display all the class instances for this learning object.
  • 6       If authorization is required for this class, the user has the option to select one from the list displayed.       Important details contained in this screen –
  • (i)       The location of the class
  • (ii)       Start and End times
  • (iii)       A course outline
  • (iv)       Directions to the classroom
  • (v)       The instructor(s)
  • (vi)       Any attachments – which can be documents or files that, are linked to this course. For example, pre-attendance course notes an overview or white paper.

See screen shot below

  • 7       Click the ENROLL button at the top of the new window to enroll in the class

You have now been successfully enrolled in the class.